Who are we?
We are Guernsey Aid. We can be contacted c/o La Gallie, Rue de la Gallie, St Peters GY79ED / Email – firstname.lastname@example.org / Tel – 01481 264242.
About this Policy
This policy explains when and why we collect personal information, how we use it, how we keep it secure and your rights in relation to it.
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Office of the Data Protection Authority in Guernsey (www.odpa.gg). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
What information we collect and why.
Type of information, purpose and legal basis of processing;
– Names, addresses, telephone numbers, e-mail addresses of members, associates and all potential supporters for the purposes of our legitimate interests in operating Guernsey Aid including managing donations, grants and other outward payments.
– Bank account details of donors and other persons making payments to the charity especially where a refund or outward payment may be due to them.
– Names, addresses, e-mail addresses and telephone numbers of members, associates and all potential supporters of Guernsey Aid and of partner organizations for the purposes of our legitimate interests in operating and promoting the charity.
How we protect your personal data
We will not transfer your personal data without your consent.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
For any payments which we take from you online we will use a recognised online secure payment system.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
Who else has access to the information you provide us?
We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except in circumstances covered by this policy or where we are required to do so by law.
We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf. We would do this only for the purpose of our legitimate interests in operating Guernsey Aid and for performing any contractual obligations we may have. We would at all times only disclose the personal data that is necessary for the third party to deliver the service and we would require them to keep your information secure and not to use it for their own purposes.
How long do we keep your information?
We will hold your personal data on our systems for as long as you are in communication with us and for as long afterwards as it is in Guernsey Aid’s legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data but may retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
We will securely destroy all financial information once we no longer require it.
You have rights under the GDPR:
(a) to access your personal data.
(b) to be provided with information about how your personal data is processed.
(c) to have your personal data corrected.
(d) to have your personal data erased in certain circumstances.
(e) to object to or restrict how your personal data is processed.
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
You have the right to take any complaints about how we process your personal data to the Data Protection Commissioner, The Office of the Data Protection Authority, St Martin’s House, Le Bordage, St Peter Port, Guernsey GY1 1BR / Email – email@example.com / Tel – 01481 742074.