Safeguarding / Code of Conduct

Introduction

In keeping with its vision and values Guernsey Aid is committed to maintaining the highest degree of ethical conduct amongst all its members and associated personnel.   

Scope and Purpose

Whilst recognising that local laws and cultures differ considerably from one country to another, Guernsey Aid supports projects in a number of developing countries, and therefore this Code of Conduct is derived from international and UN standards. Guernsey Aid expects it’s members and associates to uphold local law wherever they operate and where this Code of Conduct is more stringent it shall apply.

General conduct of members and associates

Selflessness              Members and associatesshall take decisions solely in the interests of their beneficiaries.  They shall not do so in order to gain financial or other material benefits for themselves, their family or friends or their business associates.

Integrity             Members and associates shall not place themselves under any financial or other obligation to outside individuals or organisations that might unduly influence them.

Objectivity              In carrying out their roles, members and associates shall make choices on merit, and at no time improperly discriminate against or afford undue preferential treatment to any group or individual.

Accountability              Members and associates shall be accountable for their decisions and actions and must submit themselves to whatever scrutiny is appropriate.

Openness              Members and associates shall be as open as possible about all decisions and actions that they take and must not knowingly deceive or mislead anyone. 

Honesty             Members and associates have a duty to declare any private interests relating to their duties and to take steps to resolve any conflicts arising.

Leadership             Members and associates shall promote and support these principles by leadership and example.

SAFEGUARDING STANDARDS

Members and associates of Guernsey Aid will uphold the integrity and reputation of the charity by ensuring that their professional and personal conduct is consistent with the highest values and standards;
  • They will treat all people fairly with respect and dignity;
  • When working in an international context or travelling internationally, they will be observant of all local laws and be sensitive to local customs;
  • They will seek to ensure that their conduct does not bring the charity into disrepute and does not impact on or undermine the work of the charity; and,
  • They will not work under the excessive influence of alcohol or use, or be in possession of, illegal substances.
Abusive or exploitative conduct
  • They will not engage in sexual activity with children (persons under the age of 18).  Mistaken belief in the age of a child not being a defence;
  • They will not exchange money, employment, goods or services for sexual favours or engage in other forms of humiliating, degrading or exploitative behaviour. This includes any exchange of assistance that is due to beneficiaries;
  • They will not engage in sexual relationships with beneficiaries of assistance, since they are based on inherently unequal power dynamics;
  • They will not engage in any commercially exploitative activities with children or vulnerable adults including child labour or trafficking;
  • They will not physically assault a child or vulnerable adult; and,
  • They will not emotionally or psychologically abuse a child or vulnerable adult
Ensuring the safety, health and welfare of all members and associated personnel (volunteers, partners, suppliers and contractors etc)
  • They will adhere to all legal and organisational health and safety requirements;
  • They will comply with any local security guidelines and be pro-active in informing management of any necessary changes to such guidelines; and,
  • They will behave in a manner such as to avoid any unnecessary risk to the safety, health and welfare of themselves and others, including partner organisations and communities with whom we work.
Responsibility for the use of information, assets and resources to which they have access
  • They will ensure that they use all assets and resources entrusted to them in a responsible manner and will account for all money and property;
  • They will not use IT equipment, software or e-mail and social media platforms to engage in activity that is illegal under local or international law or that encourages conduct that would constitute a criminal offence.  This includes any material that intimidates or harasses any group based on protected characteristics; and
  • They will not use IT equipment to view, download, create, distribute or save in any format inappropriate or abusive material including but not limited to pornography or depictions of child abuse.

Performing their duties and conducting their private life in a manner that avoids conflicts of interest

  • They will declare any financial, personal or family (or close intimate relationship) interest in matters of official business which may impact on the work of the charity;
  • They will not be involved in awarding benefits, contracts for goods or services, or employment to any person with whom they have a financial, personal, family (or close intimate relationship) interest; and
  • They will not accept significant gifts or remuneration from governments, communities, donors, suppliers and other persons with whom the charity works which have been offered as a result of their involvement with the charity.

Upholding confidentiality

  • They will exercise due care in all matters of charity business, and will not divulge any confidential or sensitive information relating to colleagues or beneficiaries unless legally required to do so.

Possible inducements, including gifts and hospitality

The acceptance of hospitality may be acceptable in appropriate circumstances as a means of promoting the charities work.  However, members and associates shall not accept bribes, inducements, gifts, hospitality or services that might appear to place the recipient under any form of obligation to the giver.